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Regular Meeting
Tuesday, February 14, 2017
6:00 pm - Lockwood Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognition – Grant Rickard and Brandon Gerber, 3D Printing
  3. Audit Presentation – Tony Gerharz, Wipfli
  4. Correspondence
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Curriculum Report
  4. Elementary Principal Report
  5. Middle School Principal Report
  6. Superintendent’s Report
4. Trustee reports
  1. SD2 Trustee Update
  2. Legislative Report
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of January 10th and 31st Meetings
    2. Approve Bills and Wages for January 2017
    3. Hire Coaches
  2. Approve Audit Report
  3. Approve Calendar
  4. Approve Individual Transportation Contracts
  5. Approve Master Agreement Memorandum
  6. Call for Election – Levy, Trustees
6. Adjourn

NEXT REGULAR MEETING IS MARCH 14th, 2016 AT 6:00 PM

Superintendent's Agenda Report - Action Items

3. Items for Action

  1. Consent Agenda
    All of the items 1-3 can be approved with one motion and vote. Any trustee can pull an item from the consent agenda at any meeting if they want to discuss that item further. I recommend that we approve the consent agenda.
    1. Approve Minutes of January 10th Meetings
    2. Approve Bills and Wages for January 2017
    3. Hire Coaches
      I recommend that we offer a contract for Assistant Track Coach to Stefanie Hagan. I also
      recommend that Jamie Craft be approved as a volunteer Assistant Volleyball Coach.

  2. Approve Audit Report
    I recommend that the Board approve the audit report as presented.

  3. Approve Calendar
    I recommend that the Board approve the attached calendar for the 2017-18 school year.

  4. Approve Individual Transportation Contracts
    I recommend that the Board approve two individual transportation contracts for students
    attending Yellowstone Academy. One is for 17.6 miles per day, the other 18.4.

  5. Approve Master Agreement Memorandum
    I recommend that the Board approve the attached Memorandum of Understanding to the
    Teachers’ Negotiated Agreement. Thank you to the trustees involved in this process.

  6. Call for Election – Levy, Trustees
    I recommend that the Board call for election. We will have five trustee positions up for
    election: two three-year terms, two two-year terms and one one-year term. I also
    recommend that we put a mill levy out to our voters at an amount to be determined at the
    meeting. The maximum we can ask for is $288,555.33, an impact of 12.98 mils. I have
    attached the election calendar.

Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Tim Sather called the Regular Meeting of the Board of Trustees to order at 6:00 p.m. by leading those present in the Pledge of Allegiance. The following trustees and officers were present: Trustees Tim Sather, Joe Borgstrom, Pamela Ask, Scott Kiekover, Kat Luhman, Teresa Stroebe, Sylvia Noble, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.

Dan Carter with ExxonMobil and Evelyn Pyburn with the Yellowstone County News were in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. Visitors wishing to record this meeting electronically may do so providing the recording does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: Angela Pederson spoke regarding the LPA reasoning for the continued grievance and her decision to move the grievance to arbitration. Mrs. Pederson stated she has determined the timeline was going to be breached therefore she must proceed with seeking arbitration. Her attorneys will begin the search for an arbitrator. Mrs. Pederson continued by listing additional items she feels leads her to the decision to press for arbitration such as; paraprofessional staffing shortages, students without an Aide and parental complaints.

Student Recognition: Robotics Student Grant Rickard presented some of the items he has created using the 3D printer. Grant explained the printing process and fielded questions from the Trustees.

Audit Presentation: Anthony Gerharz and Kim Dare with Wipfli, LLP presented and reviewed the FY 2015-2016 formal audit document for the Trustees and attending audience. Mr. Gerharz provided notice in 2018 there will be a new OPEB actuarial standard that we must be taken in consideration. Kim Dare fielded questions from the Trustees. Mr. Gerharz concluded by stating there were no negative findings to report.

DISTRICT REPORTS
  1. Facilities- Manager Marc Dearing had nothing further to add to his written report.
  2. Technology- Coordinator Darlene Hess had nothing further to add to written report but fielded questions from the Trustees.
  3. Curriculum- Coordinator Cindy Gopp had nothing further to add to her written report.
  4. Elementary- K-5 Asst. Principal Jenny Fox had nothing further to add to her written report but noted the progress of the Kindergarten Readiness program.
  5. Middle School- Principal Gordon Klasna had nothing further to add to his written report. Mr. Novasio noted Middle School Librarian Johanna Freivalds was recently featured in a National Library Blog.
  6. Superintendent- Superintendent Tobin Novasio began by thanking Dan Carter with ExxonMobil for sponsoring the Lockwood Teachers attendance at the ExxonMobil Teachers Academy for the last 10 years and especially for sponsoring them for the 2017 final year of the program. Mr. Novasio continued by reviewing points of his written report noting the Educator for A Day event has been rescheduled for Friday, April 21st, hoping more Trustees will be able to attend as this will coincide with the Engineering Day event on campus. Special Services Director Don Christman has successfully obtained four grants this month: month: $5,000 from USDA for kitchen equipment, $4,000 from the Ford Foundation for the Backpack Meals Program, $2,500 from Burlington Northern Santa Fe Railroad for Math intervention materials, and $500 from Casey’s Corner for Elementary Science and Math materials.

    Superintendent Novasio concluded his report by noting Sped Director Leonard Orth will be retiring from the East Yellowstone Special Education Cooperative at the end of this year, as will three of the five school Superintendents serving on the Board of Directors. Mr. Novasio anticipates spending significant time on East Coop issues due to the leadership transition.

TRUSTEE REPORTS
  1. SD2 Trustee Update- SD2 High School Trustee Gordon Klasna provided an update on SD#2 resolution to run a May mill levy with the amounts to be set at a later date as well as the trustee seats open for election. Mr. Klasna reported upon Solar grant possibilities and District #2’s position on SB139.

    Legislative Report- Superintendent Novasio noted that Sped Ed funding has been taken off the table. SB139 has passed the House and will be heard on the Senate floor at 3:00 o’clock tomorrow but appears to be favorable with the Senate. The CTE funding bill has been amended and looks promising but may be cut in appropriations committee. HB191 which is a school funding bill is setting on the governor’s desk awaiting his signature. SB 124 could help the district should the district expand and build a high school as this bill extends bonding from 20 to 30 years. Charter School, Special Ed Savings Concealed Carry in School bills were noted.

ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approval of the January 10th and 31st 2017 Meeting Minutes
  2. Approval of January 2017 Bills and Wages
  3. Hire Coaches

Chair Tim Sather asked if there were any objections to the consent agenda items as presented. Hearing none, the above agenda items were approved as presented.

B. Approve Audit Report

Chair Sather asked for a motion to approve the 2015-16 Audit as presented earlier by Wipfli, LLP representatives Anthony Gerherz and Kim Dare.

Trustee Joe Borgstrom made the motion to approve the 2015-16 Audit as submitted from Auditing Firm of Wipfli, LLP. Sylvia Noble seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Joe Borgstrom, Sylvia Noble, Teresa Stroebe and Pamela Ask voted yes; the motion passed unanimously.

C. Approve 2017-18 School Calendar

Superintendent Novasio recommended the Trustees approve the 2017-18 School Calendar as presented. Mr. Novasio noted the Leadership Team was the driving force behind creating the calendar that will have school ending before Memorial Day.

Trustee Joe Borgstrom made the motion to approve the 2017-18 School Calendar as presented. Kat Luhman seconded the motion. Correction to the early out was noted.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Joe Borgstrom, Sylvia Noble, Teresa Stroebe and Pamela Ask voted yes; the motion passed unanimously.

D. Approve Individual Transportation Contracts

Superintendent Novasio recommends the Board approve the two individual transportation contracts for students attending Yellowstone Academy. Mr. Novasio explained the need for these contracts that will reimburse the parents for transporting their children to school at YGBR.

Discussion was held.

Trustee Scott Kiekover moved to approve the two individual transportation contracts for students attending Yellowstone Academy as presented. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Joe Borgstrom, Sylvia Noble, Teresa Stroebe and Pamela Ask voted yes; the motion passed unanimously.

E. Approve Master Agreement Memorandum

Superintendent Novasio recommended the Trustee approve the Memorandum of Understanding to the current LEA Negotiated Agreement. Trustee Kat Luhman explained the meeting which lead to the MOU to extend the current agreement an additional year. The District and LEA leadership will undergo training for consensus bargaining in the meantime.

Trustee Teresa Stroebe moved to approve Memorandum of Understanding to the LEA Negotiated Agreement as presented. Pamela Ask seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Joe Borgstrom, Sylvia Noble, Teresa Stroebe and Pamela Ask voted yes; the motion passed unanimously.

F. Call for Election- Levy, Trustees, County to Conduct Election.

Superintendent Novasio noted there are five Trustee positions up for election: two three-year terms, two two-year terms and one one-year term. Mr. Novasio further explained the need for a mill levy election with the maximum of $288.555.33. The Trustees also need a resolution to allow Yellowstone County to conduct the mail ballot election.

Discussion was held.

Trustee Kat Luhman made the motion for the resolution to call for a May 2, 2017 Trustee and Mill Levy Election with the amount to be determined at a later date. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Joe Borgstrom, Sylvia Noble, Teresa Stroebe and Pamela Ask voted yes; the motion passed unanimously.

Trustee Kat Luhman made the motion for the resolution to call for Yellowstone County to conduct the mail ballot elections for 2017. Pamela Ask seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Joe Borgstrom, Sylvia Noble, Teresa Stroebe and Pamela Ask voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, March 14, 2017, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Joe Borgstrom moved to adjourn the meeting at 7:48 p.m. Teresa Stroebe seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Joe Borgstrom, Sylvia Noble, Pam Ask and Teresa Stroebe voted yes; the motion passed unanimously.


___________________________ Tim Sather, Chairperson

___________________________ Laurie Noonkester, District Clerk

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