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Regular Meeting
Tuesday, September 13, 2016
6:00 pm - Lockwood Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. PTA Report
  3. Correspondence
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Curriculum Report
  4. Elementary Principal Report
  5. Middle School Principal Report
  6. Superintendent's Report
4. Trustee reports
  1. MTSBA K-12 Vision Group/Board Meeting Update
  2. SD2 Trustee Update
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of August 9th and 18th Meetings
    2. Approve Bills and Wages for August 2016
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches/Sponsors
  2. Special Education Cooperative Membership
  3. Approve Final 2016-17 Bus Routes
  4. Approve Out of District Students
  5. Yurian Property

6. Adjourn

NEXT REGULAR MEETING IS OCTOBER 11th, 2016 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-4 can be approved with one motion and vote. Any trustee can pull an item from the consent agenda at any meeting if they want to discuss that item further. I recommend that we approve the consent agenda.
    1. Approve Minutes of August 9th and 18th Meetings
    2. Approve Bills and Wages for August 2016
      We recently
    3. Hire Substitutes
      I recommend the Board approve the attached list of Substitute employees. All hires are contingent on background checks.
    4. Hire Classified Staff
      I recommend the Board approve the attached list of Classified employees. All hires are contingent on background checks.

  2. Special Education Cooperative Membership
    The Co-Op Board has denied our request to transition to an "Auxiliary" relationship with the Cooperative. This leaves us two choices: we can stay in the Co-Op or transition to our own pr ogram. In accordance with MCA 20-7-457 we need to make this decision prior to October 1st. Laurie, Don and I are working to make sure we have all our questions regarding funding answered before committing to leaving. I will have more information available at the meeting, but we may need more time and a possible special meeting prior to the October 1 deadline.

  3. Approve Final 2016-17 Bus Routes
    I have included updated bus routes that reflect changes made since last month based on student need. If approved, I will submit updated routes to the County Transportation Committee later this month for final approval.

  4. Approve Out of District Students
    I recommend that the Board approve KW (K) and EH (4th) to attend Lockwood for the 2016-17 school year as non-resident students.

  5. Yurian Property
    Chairman Sather wanted to have a discussion regarding the use of the home on the Yurian property since the Community Health Clinic is not likely to happen in the immediate future.


Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Tim Sather called the Regular Meeting of the Board of Trustees to order at 6:00 p.m. by leading those present in the Pledge of Allegiance.The following trustees and officers were present: Trustees Tim Sather, Kat Luhman, Scott Kiekover, Susanne Vinton, Michelle Gomez, Teresa Stroebe, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Joe Borgstrom was absent from the meeting.

Evelyn Pyburn with Yellowstone County News and Dan Carter with ExxonMobil were also in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. Visitors wishing to record this meeting electronically may do so providing the recording does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: None were submitted.

PTA Report: No reports were submitted.

Correspondence: No correspondence was received.

DISTRICT REPORTS
  1. Facilities- Manager Marc Dearing had nothing further to add to his written report but fielded questions from the Trustees.
  2. Technology- Coordinator Darlene Hess had nothing further to add to her written report but did explain the Google Certification program that is being offered to the teaching staff.
  3. Curriculum Report- Coordinator Cindy Gopp presented objects made from the 3D printer that had been recently purchased using grant proceeds. Ms. Goppp explained the effort and time it takes to build an object using the new equipment. Mr. Novasio reported that the Robotics Club is investigating holding their meetings during school hours so more children can participate.
  4. Elementary Principal's Report- K-5 Principal Mike Bowman had nothing further to add to his written report.
  5. Middle School Principal's Report- Middle School Principal Gordon Klasna was absent due to a district football game in progress.
  6. Superintendent- Superintendent Tobin Novasio reviewed points of his written report highlighting the current enrollment report and the drop in enrollment. Mr. Novasio warned the Trustees the ANB 3 year average used in budgeting will be affected by the declining enrollment figures next fiscal year. He further suggested the Trustees be aware of possible budget cuts, reduction in force and possible mill levy actions that could result from this decline.
TRUSTEE REPORTS
  1. Trustee Teresa Stroebe provided an update on the MTSBA K-12 Vision Group/Board Meeting recently held. She highlighted the eight legislative points addressed by the group in addition to the two points the group will oppose. She thought the document was very important as it is the coalition's "walking papers" for the upcoming elections and legislative session. Trustee Susanne Vinton reported upon the MTSBA Board Meeting and the preparation for the upcoming legislative session. Mrs. Vinton noted the two days set to promote public education. She further noted that the MTSBA board of directors will amend the CTE bill to add more funding and include middle school students. K-8 expansion issue was not discussed at the meeting. Mrs. Vinton concluded, she has found in speaking with the incumbents, new, and potential candidates each has expressed their concerns regarding the drop in state reserves, thus state budgets increases seem unlikely.

  2. SD2 Trustee Update- SD2 High School Trustee Gordon Klasna was attending the Lockwood Middle School football game and will provide his update for the Trustees later. Upon his arrival, Mr. Klasna reported SD2 had approved their budget and the move to increase the Tuition fund significantly for special education costs. The district has settled with the Teacher's Union and ratification is to be voted upon sometime this week.

ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approval of August 9th and August 18, 2016 Meeting Minutes
  2. Approval of August 2016 Bills and Wages
  3. Hire Substitutes
  4. Hire Classified Staff

Chair Tim Sather asked if there were any objections to the consent agenda items as presented. Hearing none, the above agenda items were approved as presented.

B.Special Education Cooperative Membership

Superintendent Novasio presented a proposed budget comparison displaying figures for leaving the Co-op and hiring staff compared to the current budget. He explained the Co-op Board has denied the district's request to transition to an "Auxiliary" relationship with the Cooperative which leaves two choices: stay in the Co-op or transition to our own program. In accordance with MCA 20-7-457 this decision must be made prior to October 1st.

Mr. Novasio continued, after hearing discussion about prospective legislation to provide greater funding for Co-ops and after completing further research he is recommending the district recommit to the East Yellowstone Co-operative through the 2017-18 year.

Discussion was held.

Trustee Teresa Stroebe moved to recommit to the East Yellowstone Co-operative. Kat Luhman seconded the motion.

Trustees Tim Sather, Kat Luhman, Michelle Gomez, Teresa Stroebe, Scott Kiekover and Susanne Vinton voted yes; the motion passe

rived at this point in the meeting and provided the SD2 Trustee update.

C. Approve 2016-17 Bus Routes

Superintendent Novasio presented and reviewed the final 2016-17 school year bus routes for the Trustee's approval.

Discussion was held.

Trustee Susanne Vinton moved to approve the updated 2016-17 bus routes as presented.

Michelle Gomez seconded the motion. Trustees Michelle Gomez, Teresa Stroebe, Kat Luhman, Tim Sather, Scott Kiekover, and Susanne Vinton voted yes; the motion passed unanimously.

D. Approve Out of District Students

Superintendent Novasio recommended out of district students KW(K) and EH(4th) for acceptance for the 2016-17 school year.

Trustee Michelle Gomez moved to approve out of district students listed for the 2016-17 school year as recommended. Susanne Vinton seconded the motion.

Trustees Michelle Gomez, Teresa Stroebe, Kat Luhman, Tim Sather, Scott Kiekover and Susanne Vinton voted yes; the motion passed unanimously.

E. Yurian Property

Chairman Tim Sather suggested since the Community Health Clinic is not likely to transpire, the Yurian property should be put to use as a rental to generate revenue. He further suggested the use of a property management company to assist with the rental process.

Discussion was held regarding potential renters possessing firearms or alcohol on school property and the legalities that may arise.

Trustee Teresa Stroebe suggested that perhaps investigation on a potential daycare or other educational use be done.

Trustee Scott Kiekover suggested a possible fitness center.

Further discussion was held with no action taken on this agenda item.

ADJOURN

The next Regular Meeting will be on Tuesday, October 11, 2016, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Susanne Vinton moved to adjourn the meeting at 6:59 p.m. Kat Luhman seconded the motion.

Trustees Michelle Gomez, Teresa Stroebe, Kat Luhman, Tim Sather, Scott Kiekover and Susanne Vinton voted yes; the motion passed unanimously.


___________________________ Tim Sather, Chairperson

___________________________ Laurie Noonkester, District Clerk

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