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Lockwood Schools - Building Committee Minutes

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Special Meeting and Work Session
Wednesday September 5th and Thursday September 6th
5:30 PM Middle School Music Room


Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

Special Meeting

1. Call to order
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
3. Items for Action
  1. Approve Contract with Owner’s Construction Representative – QuEst
  2. Hire Classified Staff
  3. Hire Substitute
  4. Hire Coach
4. Discus Protocol for CMAR Interviews

5. Adjourn

Work Session – Following Adjournment of Special Meeting

Interviews for Construction Manager At Risk (CMAR) for Lockwood High School project.

Wednesday:
6:00 pm Hardy Construction – Jason Arrowsmith
7:00 pm Dick Anderson Construction – Shane Flohr


Thursday:
5:30 pm Swank Enterprises – Grant Kerley
6:30 pm Sletten Construction - Matt McCullough
7:30 pm Langlas and Associates – Jason Hubbard


Call to order

Chair Tim Sather called the Special Meeting of the Board of Trustees to order at 5:30 p.m. by leading those present in the Pledge of Allegiance. The following trustees and officers were present: Trustees Tim Sather, Kat Pfau, Pamela Ask, Joe Borgstrom, Scott Kiekover, Janna Lind, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Sylvia Noble was absent. Trustee Joe Borgstrom arrived late to the meeting with his arrival noted within the minutes.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. Visitors wishing to record this meeting electronically may do so, providing the recording does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

Jeff Kanning with Collaborative Design Architects and Mark Qualman with QuEst Services Corporation and HD 56 Representative Susanne Vinton were also in attendance.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE


Public Comment: None were submitted.

ITEMS FOR ACTION

A. Approve Contract with Owner’s Construction Representative- QuEst

Chair Tim Sather asked if there were any objections to the contract as presented.

Trustee Scott Kiekover moved to accept the contract as presented. Janna Lind seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Pamela Ask and Janna Lind voted yes; the motion passed unanimously.

B. Hire Classified Staff

Chair Tim Sather asked if there were any objections to the list of classified staff for hire as presented.

Trustee Kat Pfau moved to approve the hiring of the classified staff as presented pending the return of a successful background check. Scott Kiekover seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Pamela Ask and Janna Lind voted yes; the motion passed unanimously.

C. Hire Substitutes

Chair Tim Sather asked if there were any objections to the list of substitutes for hire as presented.

Trustee Scott Kiekover moved to approve the hiring of the substitutes as presented pending the return of a successful background check. Pamela Ask seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Pamela Ask and Janna Lind voted yes; the motion passed unanimously.

Trustee Joe Borgstrom arrived at this juncture of the meeting.

D. Hire Coach

Chair Tim Sather asked if there were any objections to the coach listed for hire as presented.

Trustee Janna Lind moved to approve the hiring of the coaches as presented pending the return of a successful background check. Kat Pfau seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Joe Borgstrom, Pamela Ask and Janna Lind voted yes; the motion passed unanimously.

OCR Mark Qualman noted the protocol for the CMAR interview process that will take place directly after the adjournment of this meeting.

Discussion was held.

ADJOURN

A Work Session will be held immediately following the Special Meeting to begin interviews for the Construction Manager At Risk (CMAR) for the Lockwood High School Building Project.

The next Regular Meeting will be on Tuesday, September 11, 2018, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Joe Borgstrom moved to adjourn the meeting at 5:45 p.m. Janna Lind seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Joe Borgstrom, Pamela Ask and Janna Lind voted yes; the motion passed unanimously.




___________________________ Tim Sather, Chairperson

___________________________ Laurie Noonkester, District Clerk


Proceedings of the Building Committee
Lockwood School District #26
Yellowstone County, Billings, MT
Work Session Meeting

CALL TO ORDER - September 5, 2018

Chair Tim Sather opened the Work Session meeting at 5:30 p.m. and began with leading those present in the Pledge Allegiance. The following trustees and officers were present: Trustees Tim Sather, Scott Kiekover, Kat Luhman, Jana Lind, Joe Borgstrom, Pamela Ask, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Sylvia Noble was absent.

The Trustees met in a work session to conduct Construction Manager At Risk (CMAR) interviews. The Candidates will propose their plan to deliver the Lockwood High School building project within the Guaranteed Maximum Price and in the time frame as outlined in the RFP. Five firms will be interviewed in the order selected by random drawing during the August Regular Board Meeting.

Wednesday, September 5, 2018: Hardy Construction & Dick Anderson Construction.

Thursday, September 6, 2018: Swank Enterprises, Sletten Construction, Langlas and Associates.

6:00 p.m. – Hardy Construction – Greg Hardy, owner/operator and Jason Arrowsmith, project manager along with other member of the construction team presented their proposal. The team fielded questions from the Trustees and Mark Qualman, OCR and Jeff Kanning, Architect with Collaborative Design.

7:00 p.m. – Dick Anderson Construction – Kevin Hintt, Vice President and Shane Flohr, project manager along with the other members of the construction team presented their proposal and fielded questions from theTrustees and Mark Qualman, OCR and Jeff Kanning, Architect with Collaborative Design.


___________________________ Tim Sather, Chairperson

___________________________ Laurie Noonkester, District Clerk




Proceedings of the Building Committee
Lockwood School District #26
Yellowstone County, Billings, MT
Work Session Meeting

CALL TO ORDER - September 6, 2018

Chair Tim Sather opened the Work Session meeting at 5:30 p.m. and began with leading those present in the Pledge Allegiance. The following trustees and officers were present: Trustees Tim Sather, Scott Kiekover, Kat Luhman, Jana Lind, Joe Borgstrom, Pamela Ask, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Sylvia Noble was absent.

The Trustees met in a work session to conduct Construction Manager At Risk (CMAR) interviews. The Candidates will propose their plan to deliver the Lockwood High School building project within the Guaranteed Maximum Price and in the time frame as outlined in the RFP. Five firms will be interviewed in the order selected by random drawing during the August Regular Board Meeting.

Wednesday, September 5, 2018: Hardy Construction & Dick Anderson Construction.

Thursday, September 6, 2018: Swank Enterprises, Sletten Construction, Langlas and Associates.

5:30 p.m. – Swank Enterprises – Principal Dewey Swank began with opening remarks. Senior Project Manager Scott Bruner introduced the members of the team with each team member adding remarks as they conducted the firm’s presentation. The Swank Enterprises team fielded questions from the Trustees, Mark Qualman OCR and Jeff Kanning, Architect with Collaborative Design.

6:30 p.m. – Sletten Construction – Senior Vice President Tony Ewalt began with opening remarks. Project Director Cliff Garness introduced the members of the construction team with each team member adding remarks as they conducted the firm’s presentation. The Sletten Construction team fielded questions from the Trustees, Mark Qualman, OCR and Jeff Kanning, Architect with Collaborative Design.

7:30 p.m. – Langlas and Associates – Founder & President Steve Langlas began with opening remarks. Each member of the team present introduced themselves and explained their roles within the company as they discussed points of the firm’s presentation. The Langlas & Associates team fielded questions from the Trustees, Mark Qualman, OCR and Jeff Kanning, Architect with Collaborative Design.

Interview discussion was held.

The meeting was adjourned at 9:00 p.m.


___________________________ Tim Sather, Chairperson

___________________________ Laurie Noonkester, District Clerk

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