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Lockwood Schools - Special School Board Minutes

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Special Meeting
Wednesday, December 26, 2018
6:00 pm - Lockwood Board Room


Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to Order
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
3. Items for Action
  1. Approve Contract with Construction Manager At Risk (CMAR)
  2. Discuss Freshman Academy
4. Adjourn

Superintendent's Agenda Report – Action Items

3. Items for Action

  1. Approve Contract with Construction Manager At Risk (CMAR)
    I recommend that the trustees approve the CMAR Contract with Langlas and Associates.

  2. Discuss Freshman Academy
    School District 2 has notified me they would not agree to the Interlocal Agreement we presented which would allow next year’s freshman to continue attending their schools if they wished, with Lockwood paying the tuition and providing transportation. This decision leaves us two options; we can scrap the idea of the Freshman Academy and have all 9th graders continue to attend SD2 high schools or we can move forward with our plans for the Freshman Academy. Moving forward means we would have to plan for approximately 30 additional students. It also means any Lockwood 9th graders who want to attend HS in Billings next year will have to be approved by their board, pay approximately $1,400 per year in tuition, and provide their own transportation. I would like some guidance from trustees on this issue prior to the Regular January Board Meeting.

Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Tim Sather called the Special Meeting of the Board of Trustees to order at 6:05 p.m. by leading those present in the Pledge of Allegiance. The following trustees and officers were present: Trustees Tim Sather, Kat Pfau, Joe Borgstrom, Scott Kiekover (via Facetime), Pamela Ask, and Superintendent Tobin Novasio. District Clerk Laurie Noonkester was absent. Trustees Sylvia Noble and Jana Lind were absent.

Evelyn Pyburn with the Yellowstone County News, Nick Pancheau and Jeff Kanning with Collaborative Design were in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. Visitors wishing to record this meeting electronically may do so providing the recording does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: None were submitted.

ITEMS FOR ACTION

A. Approve Contract with Langlas and Associates

Superintendent Novasio presented a contract with Langlas and Associates to serve as the Construction Manager at Risk (CMAR) for Lockwood High School. OCR Mark Qualman noted he is seeking clarification with insurance carriers regarding how the errors and omissions and builder’s insurance overlaps will be addressed.

Discussion was held as well as audience questions were addressed by the Trustees in regard to the CMAR selection process; specifically the voting and scoring process for each company.

Trustee Pamela Ask moved to grant the Superintendent authority to sign the contract once the district’s attorney and OCR come to an agreement with Langlas and Associates on the errors and omissions insurance and builder’s insurance overlap as well as the wage rates in exhibit B. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Joe Borgstrom, Pamela Ask and Scott Kiekover voted yes; Trustee Kat Pfau voted no.

The motion passed with a four to one vote. Trustee Scott Kiekover signed off with the FaceTime connection and was absent the remainder of this meeting.

B. Discussion Freshman Academy

Superintendent Novasio noted School District 2 has notified him they would not agree to the Inter-local Agreement presented to them. The agreement would have allowed next year’s freshman to continue attending SD2 high schools if they wished, with Lockwood paying the tuition and providing transportation. This decision leaves the District two options; scrap the idea of the Freshman Academy and have all 9th graders continue to attend SD2 high schools or move forward with plans for the Freshman Academy. Mr. Novasio further explained, moving forward means planning for approximately 30 additional students and any Lockwood 9th graders who want to attend HS in Billings next year will have to be approved for out of district attendance, pay approximately $1,400 per year in tuition in addition to providing their own transportation. Mr. Novasio is seeking guidance from trustees on this issue prior to the Regular January Board Meeting.

Discussion was held with numerous audience members asking questions.

Parental/District communications regarding the issue will be done using the district’s BrightArrow system.

Further discussion was held.



ADJOURN

The next Regular Meeting will be on Tuesday, January 8, 2019, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Joe Borgstrom moved to adjourn the meeting at 8:30 p.m. Kat Pfau seconded the motion.

Trustees Tim Sather, Kat Pfau, Joe Borgstrom, and Pamela Ask voted yes; the motion passed unanimously.


___________________________ Tim Sather, Chairperson

___________________________ Tobin Novasio, Superintendent

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